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Document Management
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Work with documents and files anyplace, anytime
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Create, manage, revise, and archive digital documents and files easily and quickly
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Easy and convenient for any employee to use
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Simple and very secure central storage of documents and files
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Work with multiple files and documents simultaneously
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Create multiple archives to match organization-division, department-structure and needs
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Represent business processes related to documents
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User access of documents is controlled; multiple users can access documents simultaneously
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Integrated with Microsoft Office and Outlook
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Extensive auditing
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Documents cannot be lost
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Registration and control of user transactions with files
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Flexible ability to comply with practically any regulation, including e-Discovery
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Workflow Management
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Completely integrated document and business processes
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Drastically reduces errors in execution of processes
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Interchange documents and extend business processes to third party partners
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Optimized processing times
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Automatic routing of documents to appropriate participants in process
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Complete vital business processes more quickly
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Determine status of a document at the press of a button
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Retrieve process-related documents quickly and easily
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Review workflow history - what actions have been previously taken regarding document
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Records Management
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Ensure the correct treatment, registration, and systematic control of the creation, management, and destruction of records in accordance with company policy
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Life cycle management of documents, including transfer to archive media
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Flexibility to comply with practically any regulatory requirement
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Invoice Processing
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Scan and automatically recognize vendor invoices
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Full control of the circulation of invoices
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Prevent invoice processing delays, take advantage of terms/discounts more consistently
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Digital archive of all invoices, putting all invoice documents readily at your fingertips
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Link to financial applications to eliminate keying
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Drastic reduction in labor costs
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Higher quality service to both users and suppliers
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Improved customer service, particularly for distribution and manufacturing firms
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Completeness, traceability, and compliance; invoices are no longer misplaced and an extensive audit trail of invoice processing is provided
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E-mail Management
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Seamless integration with Microsoft Exchange
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Store (archive) emails in original format in structured document management
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Faster and easier processing of e-mail, as messages from an email account are automatically indexed and some may flow into workflows
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E-mails are secured: cannot be deleted, erased, or scrubbed
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Access any e-mail from anywhere, at anytime, just as any other controlled document
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Flexible: archive in and out emails of certain users, groups, or public directories;
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Ensure compliance with internal communications business rules
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A principle component in implementing an e-Discovery compliance system
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Contract Management
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Correct information, key factors and analyses are always available to all the departments and employees concerned
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Automatic reminders, announcements, actions, and assignment of tasks
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Automated rules for authorizations
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User friendly interface
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Unlimited range of organizational details, personal information, and contracts with all their associated particulars can be registered with classification by contract type, organizational relationship type and roles of individuals
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Historical logbook that logs who input or changed what data, where and when
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Reduced cost, more added value, better risk management
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Web Content Management
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Update content on website in a user friendly and secure environment, without in-depth knowledge of HTML or web technologies
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Post crucial information to your website instantly
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A more consistent website design is ensured
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No need to hire special resources to manage and maintain website and content
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Automatically publish content of website in correct design, in correct location, at the correct time
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Website is constantly kept up-to-date as every employee can be given rights to publish web content
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Easy to use; begin work in the system within hours
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Scalable and reliable
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